Technology Crossover Speaker Planning

Technology Crossover

SPEAKER PLANNING INFORMATION

Congratulations! You have been selected as a speaker for the Technology Crossover 2021, featuring the Virtual Conferences HiTEC, CICMT and APEPS. The virtual conference environment may be new to you as a speaker, so we understand that you may have many questions about the timeline, process, deliverables, and other responsibilities. Stay tuned to this page for continuing updates, as well as direct email communications from Brian Schieman, Director of Programs and Technology for IMAPS. Please ensure that all @imaps.org email addresses are whitelisted in your email settings so that you receive timely communications from Brian and our entire organizing team.

What to Expect

Keynotes & Professional Development Courses (PDCs):
Keynotes will be broadcast as live presentations, with replays available after the live session ends. PDCs will be live, perhaps with one replay available (TBD). 

On-Demand Technical Presentations:
Regular technical presentations will be recorded and available on-demand for attendees. Presentations will be grouped by each Conference (HiTEC, CICMT, Power Packaging) and further into session/topical areas and searchable by attendees.




Your Responsibilities At A Glance

This is a quick-glance resource. To view the full speaker timeline, click here.

  1. Send your technical/proceedings paper to Brian Schieman by MAY 7.
    HITEC Speakers - papers required. CICMT/Power Pkg - papers suggested and will publish through society Journals. 

    Click here for details about the technical papers.

  2. Register for the conference by APRIL 7th. 
    All speakers and poster presenters are required to register for the special, discounted "Speaker" rate for this conference or you could be removed from the program listing. Click here to register online.
    Exceptions: Student speakers are permitted to select the "Student" registration. Speakers from corporate partner organizations may also be entitled to a further discounted rate.

  3. Prepare and submit your recorded presentation for review by the Session Chair by APRIL 7th. Final recorded presentations are due by APRIL 19th. (presentations cannot be uploaded after the 19th)
    Click here for details about the recorded presentation.

  4. Prepare your biographical materials, including a photo and short biography.
    Speaker portal will open April 1. You will receive a welcome/login email with further details. 

    Click here for details about these materials.

  5. Market your participation to your network.
    Click here for downloadable logo files and other promotional recommendations.

  6. Keynote speakers, and other "Live" Speakers only -- attend speaker training and Q&A webinar on April 20th at 11am Eastern - TBD (speakers will be sent invitations closer to this date).
    Login credentials will be provided at a later date via email.


Technical Session (On-Demand) Speaker Deliverables

Technical/Proceedings Manuscripts (Due MAY 7th):

Papers required for HiTEC Speakers. Suggested for CICMT and Powre Packaging and these will publish through society Journals.

Your four- to six-page (or more) proceedings paper with text (and tables/graphs as appropriate) is required by MAY 7th. A proceedings will be provided to all Conference participants after the conclusion of the live conference. Speakers can request to be further considered for peer review and publishing into IMAPS Journal of Microelectronics and Electronic Packaging. The Journal Editor may reach out with separate invitations as well. The proceedings paper template and copyright form will be linked up soon.

  • The paper should present an unbiased description of a certain method or product, discussing both pros and cons. Both subtle and blatant advertisement of any products or services is in direct conflict with the spirit of the Symposium. Examples of the former include repeated references to products or trade names and excessive use of corporate logos and trademarks in graphic illustrations. Photographs of commercial equipment are not permitted unless they add educational value. IMAPS Program Committees desire that all authors and presenters understand unambiguously that overly commercial papers are inappropriate and will not be tolerated; authors are asked to abide by these constraints when preparing their abstracts, papers, and presentations.

  • The language for the IMAPS events and its publications is English, unless otherwise noted.

Recorded Presentation (Initial file due APRIL 7th. Final file due APRIL 19th.):

Regular technical presentations will be recorded and available on-demand for attendees. Speakers are responsible for recording their own presentations and providing the video file to IMAPS.

See below for recording deadlines:

  • Presentation upload is due no later than APRIL 7th for Session Chair review and feedback. Final speaker presentations are due no later than APRIL 19th. These deadlines are firm - no extensions are possible!

  • Speaker presentations are to be 25 minutes long (no longer, and ideally no shorter)

  • Session chairs will review presentation recordings and provide feedback to speakers, if needed. Deadlines must be met in order for our Chairs to have time to provide you with technical feedback.

You can "record" your presentation simply using PowerPoint! See below for PowerPoint recording specifications:

  • If you have not before used PowerPoint to record presentations, you can find tutorial instructions directly from Microsoft or feel free to search for training/help online on your own. 

  • There is no required IMAPS PowerPoint template or theme. You may use your own personal/corporate presentation templates/designs. We of course recommend and appreciate including IMAPS/Crossover logo and/or show dates wherever possible as well! 

  • Preferred video output file format: .MP4 files (.MOV might be acceptable. Please speak with Brian if you cannot generate an .MP4 format). It is recommended to record in Powerpoint or Zoom/Webex, then export/save the file as .MP4.

  • Once you have recorded the audio/voice presentation, you should SAVE AS your file.

  • Playback the recording to be sure it worked well and you are satisfied with the quality.

  • Export this presentation to a video format (.MP4 preferred format):

    • Select the Full HD version (1080p) and option to "use recorded timing and narrations."

    • If prompted for these options, the recommended dimensions are 1920px by 1080px. Minimum dimensions are 1280px by 720px.

    • Click Create Video and save the file name as you need.

    • This export to video could take 10-15+ minutes. Please be patient and let it finish. You'll see the progress bar along the bottom.

  • Upload this file to the virtual software provider per instructions from Brian Schieman. (Speakers will upload through the speaker portal which will open APRIL 1)

  • TIPS and BEST PRACTICES for Recording Your Presentation:

    • We recommend choosing what works best for you – keeping in mind your content, your audience and your personal presentation style. Treat a pre-recorded presentation as you would a live a presentation. PRACTICE for a strong delivery!

    • Practice your presentation, out loud and in front of mirror, to practice pace, emphasis, annunciation, and general familiarity with the subject matter.

    • Decrease distractions, background noise (Pets!), turn off mobile phones, and mute any notifications on your computer. Close all applications other than those that are needed for the meeting. Have water with you if need be too. 

    • Make sure you have tested the audio carefully. If possible speak through a headphones and mic and make sure the microphone is fairly close and in direct line with your mouth. Try to be in a room that is conducive for good audio - no echos, background noises, etc.

    • We do NOT recommend or require YOU to appear in the video. We feel it‘s best to let your content be the main focus of your virtual presentation.

    • If you have embedded videos or complex animations, please pay special attention to these points in your videos and be sure to review these areas very carefully before submitting your final recording to IMAPS. Embedded files and videos can sometimes cause lags or problems so just "proof" these portions of your recording thoroughly to be sure everything looks and acts exactly as you need it to!


Biographical Information:

A speaker bio and headshot will be available to attendees on the virtual event website. Please prepare the following for upload per instructions via email from Brian Schieman.

  • Speaker bio
    2-3 sentences about current position, background, and/or education

  • Headshot photo
    Recommended .jpeg file type

  • You will receive instructions on APRIL 1 from Brian Schieman or the Crossover Conference 2021 Software Vendor on how to access your speaker profile page in the Conference Portal to update your profile, contact details, bio, photo, presentation details, etc. 







Promote Your Participation

This conference is successful when you promote your participation to your industry network! IMAPS is pleased to support speakers in any way possible when promoting your work. Here are some recommendations to actively and passively market your participation:

  • Click here to download the conference logo. Request alternate file types (PDF or PNG) from info@imaps.org. 

  • Add a blurb to your email signature from now through the end of April.  Make sure to hyperlink text and images to https://www.imaps.org/technology_crossover__cicmt_-.php. 

    • Signature blurb: Join me in supporting the Virtual Technology Crossover 2021 (featuring the HiTEC, CICMT and Power Packaging Conferences)

    • Alternate blurb: Attend my upcoming virtual presentation on [TOPIC] beginning April 26th at the Virtual Technology Crossover Conference.

    • Alternate blurb: Crossover Technology Conference 2021 is virtual. Catch my presentation on-demand beginning April 26th.

  • Post to LinkedIn and other social media about the event. See below for a recommended post. Share within industry groups, in your newsfeed, or both! Customize language as necessary to connect with your audience.

    • Join me in supporting the microelectronics packaging industry at the Virtual Technology Crossover 2021 (featuring the HiTEC, CICMT and Power Packaging Conferences). I will be presenting my [paper or poster] entitled [title] during on-demand sessions available beginning on April 26th. Registration is now available. Learn more at https://www.imaps.org/technology_crossover__cicmt_-.php. 




Speaker Timeline

Review the entire speaker timeline below. Contact Brian Schieman at bschieman@imaps.org with any questions. 

January 31st: Final deadline for submission of ~1000 word abstract and/or PDC proposals. (The abstract submission period has been extended to accommodate new presenters from the transition to a virtual environment. A confirmation of abstract receipt is auto-emailed upon submission. Check spam and junk folders if you do not receive the email immediately upon submission. Please ensure that all @imaps.org email addresses are whitelisted with your email provider.

February 19th: Speaker and PDC instructor notification of abstract accepted

March 2021: Sessions and PDCs are finalized. Keynote speakers are to be confirmed.

March 2021: Virtual event website build is underway. 

April 1st: Welcome email and opening of the Speaker Portal. (further details will come before the welcome email)

April 9th: Initial presentation recordings are due for Chair review. This deadline is firm. No extensions. 

April 7th: Speakers must be registered by this deadline. Unregistered speakers are at risk of being removed from the program.

April 19th: Final presentation recordings are due. This deadline is firm. No extensions. These final files will be uploaded directly to the event portal.

April 20th: Speaker Portal CLOSES! Speaker presentation videos, posters, bios, photos, etc. cannot be updated after the 20th.

April 20th: "Live" speaker training and Q&A live webinar with IMAPS staff. Please block your calendar for 11am Eastern time. TBD - official details soon.

May 7th: Technical/Proceedings Manuscripts are due. This deadline is firm. No extensions. All speakers and poster presenters should submit.