Roles and Responsibilities for Chairs/Speakers
Call For Abstracts and Technical Programs
Contacts:
Mark Gerber, ASE, Inc.
IMAPS Vice President of Technology
Brian Schieman, IMAPS
Executive Director
bschieman@imaps.org |  |
| General Chair(s) | | 1-2 | | • 1-2 Technical Chairs
(if not appointed by VP)
• 1-2 Keynote / Plenary Presentations
• Marketing forecasting presentations | | - Overall technical focus, strategy, and management of committee
- With Technical Chair, layout technical pyramid/supply chain for event
- Writeup describing event and who should attend
- Magazine articles if needed (Symposium)
- Industry/Corporate sponsorship and support
- University Support
- Chapter Support
| Track Chairs
| | 2-4 | | • 3-6+ Session Chairs each (Works/Confs)
• 30-50+ Session Chairs each (Symposium)
• Abstract solicitation | | - Create sessions for call for abstracts, secure chairs asap
- Writeup describing program
- With staff, create call for abstracts
- Solicit abstracts
- Monitor abstracts with Session Chairs to make sure program is coming together
- Review abstracts and arrange sessions
- Layout draft technical program
- Attend paper selection meeting to finalize technical program (Symposium)
- Send final copy of technical program to staff immediately following paper selection
- Form Best of Session Review Committee of at least 5 people (Symposium)
- Have Review Committee evaluate best manuscripts to identify top 5 (Symposium)
- Review committee to attend each of best 5 presentations and select Best of Symposium and 2 Outstanding Papers from those (Symposium)
| | Session Chairs | | 5-12+ (Works/Confs)
30-50+ (Symposium) | | • 5-7+ Abstracts each | | - Solicit abstracts for sessions
- Writeup describing sessions
- Work with Tech Chairs to review abstracts and arrange sessions
- Review sessions and evaluate manuscripts for Best of Session (Symposium)
- Attend speaker breakfast on morning of your sessions (Symposium)
- Arrive in session room at least 20 minutes before sessions
- Transfer speaker presentations to computer used in session room
- Use bios provided by staff to introduce speakers during sessions
- Announcements during session to complete evaluations, about changes, etc.
- Hand out speaker certificates following each presentation (Conf./Workshop only)
- Complete session chair feedback forms and submit to staff (Symposium Only)
- Must register for event. Reduced fees are available for Session Chairs
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