Intl Symposium on Mic 2021 Speaker Planning


                        Conference                  
October 12 - 14, 2021

                       Exhibition                     
October 12 - 13, 2021

 Professional Development Courses 
October 11, 2021

                                         

SPEAKER PLANNING INFORMATION

                                    
                                   

IMAPS 2021 is planned to be an IN-PERSON event at the Town & Country Resort in San Diego, October 11-14. Our leadership continues to consult government agencies, event partners, and our stakeholders regarding the Covid-19 virus ahead of IMAPS 2021 San Diego. We will keep attendees informed of any effects to the event. IMAPS remains committed to delivering the best Symposium this Fall and anticipates a robust, healthy event for all of our attendees, speakers, and exhibitors. We have alternative virtual presentation options to consider for speakers that cannot present in-person due to travel restrictions, etc. 


Once you have been selected as a speaker for the 54th International Symposium on Microelectronics, the following information on this speaker planning page will be critical as you plan your paper, presentation, and get ready to join us in San Diego in October!  We understand that this conference may be new to many of our speakers, so we understand that you may have many questions about the timeline, process, deliverables, and other responsibilities. Please visit this page often for continuing updates, as well as direct email communications from IMAPS staff. Please ensure that all @imaps.org email addresses are whitelisted in your email settings so that you receive timely communications from IMAPS.


                                     

What to Expect

                      

Keynotes and Panelists:
Keynotes and Panels will be broadcast as plenary sessions (with all conference attendees together). These speaking roles are INVITED ONLY and our conference committee will reach out to those that will be invited into these positions. Specific instructions will be communicated from IMAPS staff as well. 

Technical Presentations in Topical Sessions:
Regular technical presentations will be given in topically organized sessions. These speakers will be required to provide: abstracts, full proceedings paper (4-6+ page paper - copyright exchange and it will undergo peer review), presentation slides (to present and publish post conference), a presentation recording/video (25-minute in length), a short bio, and to register for the conference at the discounted speaker (or student) rate.

Poster Presentations:
The poster session is planned to be an interactive presentation - held during a pizza lunch. Posters will be available for viewing by attendees during this session only. Poster speakers will prepare their posters in a large poster format or by tacking up their slides on-by-one in sequence. Speakers will be asked to be near their poster for the full session, and will be more interactive with visitors (answering questions, speaker to content, without scheduled start/stop times). These speakers will be required to provide: abstracts, full proceedings paper (4-6+ page paper - copyright exchange and it will undergo peer review), poster (or presentation slides to print and tack up on the poster boards), and to register for the conference at the discounted speaker (or student) rate.


Your Responsibilities At A Glance

                      

This is a quick-glance resource. To view the full speaker timeline, click here.

  1. Send your proceedings paper for peer review to info@imaps.org by July 9, 2021. Final proceedings paper due not later than September 30.
    Click here for details about the papers.

  2. Register for the conference. 
    All speakers and poster presenters are required to register for the special, discounted "Speaker" rate for this conference or you could be removed from the program listing. Registration now available! Be sure to register this week at https://imaps.org/symposium_registration.php. Speakers must be registered for this Conference, and we recommended registering before you arrive to reduce time spent at the on-site desks.
    Exceptions: Student speakers are permitted to select the "Student" registration. Speakers from corporate SPONSOR organizations may also be entitled to a further discounted rate.

  3. Prepare your 25-minute presentation recording/video and upload it on/before October 1, 2021.

  4. Prepare your presentation slides and/or poster materials before October 8, 2021.
    Click here for details about the session presentation.
    Click here for details about the poster presentation.

  5. Send your biographical materials, including a photo and short biography, by October 1, 2021.
    Click here for details about these materials.

  6. Market your participation to your network - any time after you receive your acceptance email notification (and up until the day before your presentation!).
    Click here for downloadable logo files and other promotional recommendations.

  7. Keynote speakers, Panelists, and other Speakers - attend speaker training and Q&A webinar on/around September 29, 2021  (these speakers will be sent invitations closer to September 29).
    Login credentials will be provided at a later date via email.

  8. Submit a PDF of your presentation slides (or confirm the powerpoint you left on session laptops can be used) before October 14, 2021.


Technical Session Speaker Deliverables

                      

Proceedings Paper / Manuscript (Due July 9, 2021):

Your four- to six-page proceedings paper with text (and tables/graphs as appropriate) is required by JULY 9, 2021. This paper will be put into peer review by our technical committee to give you feedback to make edits, update technical data, and more inputs. A copyright exchange form is also required.

  • Download the Paper TEMPLATE (right click and SAVE AS to your computer)

  • The paper should present an unbiased description of a certain method or product, discussing both pros and cons. Both subtle and blatant advertisement of any products or services is in direct conflict with the spirit of the Conference. Examples of the former include repeated references to products or trade names and excessive use of corporate logos and trademarks in graphic illustrations. Photographs of commercial equipment are not permitted unless they add educational value. IMAPS Program Committees desire that all authors and presenters understand unambiguously that overly commercial papers are inappropriate and will not be tolerated; authors are asked to abide by these constraints when preparing their abstracts, papers, and presentations.

  • The language for the IMAPS events and its publications is English, unless otherwise noted.

  • Papers can be emailed directly to info@imaps.org.

  • Speakers will receive their peer review feedback and instructions on/before September 15. 

  • Speakers must finalize their papers and submit FINAL PAPERS for the proceedings on/before October 11. 

Biographical Information:

A speaker bio and headshot photo will be available to attendees on the event website. Please prepare the following for submission to IMAPS at info@imaps.org on/before October 1, 2021

  • Speaker bio
    2-3 sentences about current position, background, and/or education

  • Headshot photo
    Recommended .jpeg file type
                   

AnchorRecorded Speaker Presentations (Recording files/MP4s due October 1):

  • While IMAPS 2021 will be in-person in San Diego, we understand that some attendees may not be able to travel to be at the Conference in October, so we are requiring all of our session speakers to prepare presentation recordings. This serves a few purposes and is required of all speakers.
    • This allows any speakers that cannot travel to San Diego to still be able to present virtually to our attendees. 
    • This allows you as a speaker to reach a much wider audience including those that are unable to travel to San Diego.
    • It also provides a backup option should the pandemic change suddenly and require IMAPS to pivot the event very last minute to full virtual. 
  • All regular technical presentations will be recorded and available on-demand for attendees. Speakers are responsible for recording their own presentations and providing the video file to IMAPS.
  • See below for recording deadlines:
    • Final speaker presentations are due to be uploaded into the speaker profile page no later than OCTOBER 1. These deadlines are firm - no extensions are possible!
    • Speaker presentations are to be 25 minutes long (no longer, and ideally no shorter)
  • You can "record" your presentation simply using PowerPoint! See below for PowerPoint recording specifications:
    • If you have not before used PowerPoint to record presentations, you can find tutorial instructions directly from Microsoft or feel free to search for training/help online on your own. 
    • There is no required IMAPS PowerPoint template or theme. You may use your own personal/corporate presentation templates/designs. We of course recommend and appreciate including IMAPS/IMAPS 2021 logo and/or show dates wherever possible as well! 
    • Preferred video output file format: .MP4 files. It is recommended to record in Powerpoint or Zoom/Webex, then export/save the file as .MP4.
    • Once you have recorded the audio/voice presentation, you should SAVE AS your file.
    • Playback the recording to be sure it worked well and you are satisfied with the quality.
    • Export this presentation to a video format (.MP4 preferred format):
      • Select the Full HD version (1080p) and option to "use recorded timing and narrations."
      • If prompted for these options, the recommended dimensions are 1920px by 1080px. Minimum dimensions are 1280px by 720px.
      • Click Create Video and save the file name as you need.
      • This export to video could take 10-15+ minutes. Please be patient and let it finish. You'll see the progress bar along the bottom.
    • Upload this file to the virtual software provider per instructions from Brian Schieman. (Speakers will upload through the speaker portal which is will be available soon. If you did not receive the welcome/login email for the portal and haven't accessed your speaker profile page, contact IMAPS immediately). 
    • TIPS and BEST PRACTICES for Recording Your Presentation:
      • We recommend choosing what works best for you – keeping in mind your content, your audience and your personal presentation style. Treat a pre-recorded presentation as you would a live a presentation. PRACTICE for a strong delivery!
      • Practice your presentation, out loud and in front of mirror, to practice pace, emphasis, annunciation, and general familiarity with the subject matter.
      • Decrease distractions, background noise (Pets!), turn off mobile phones, and mute any notifications on your computer. Close all applications other than those that are needed for the meeting. Have water with you if need be too. 
      • Make sure you have tested the audio carefully. If possible speak through a headphones and mic and make sure the microphone is fairly close and in direct line with your mouth. Try to be in a room that is conducive for good audio - no echos, background noises, etc.
      • We do NOT recommend or require YOU to appear in the video. We feel it’s best to let your content be the main focus of your virtual presentation.
      • If you have embedded videos or complex animations, please pay special attention to these points in your videos and be sure to review these areas very carefully before submitting your final recording to IMAPS. Embedded files and videos can sometimes cause lags or problems so just "proof" these portions of your recording thoroughly to be sure everything looks and acts exactly as you need it to!

Poster Presentation Deliverables

                      

The poster session is planned to be an interactive presentation in our Poster Session & Pizza Lunch. 

See below for poster specifications:

  • Posters will be available for viewing by attendees during this session only.

  • Poster speakers will prepare their posters in a large poster format or by tacking up their slides on-by-one in sequence.

  • Speakers will be asked to be near their poster for the full session, and will be more interactive with visitors (answering questions, speaker to content, without scheduled start/stop times).

  • Poster setup will be roughly 1-2 hours prior to the start of the Poster Session. Boards will be available on a first-come-first-served basis, so speakers can setup on whichever board they like that is available. 

  • These speakers will be required to provide: abstracts, proceedings paper (peer reviewed and copyright exchange - see PAPER details above), poster (or presentation slides to print and tack up on the poster boards), and to register for the conference at the discounted speaker (or student) rate.

  • Further details and instructions will be provided soon. 

  • Posters must be complete on/before October 8, 2021.


Promote Your Participation

                      

This conference is successful when you promote your participation to your industry network! IMAPS is pleased to support speakers in any way possible when promoting your work. Here are some recommendations to actively and passively market your participation:

  • Click here to download the conference logo. Request alternate file types (PDF or PNG) from info@imaps.org. 

  • Add a blurb to your email signature from now through October 14, 2021.  Make sure to hyperlink text and images to https://www.imaps.org/international_symposium_on_mic.php

    • Signature blurb: Join me in supporting the 54th International Symposium on Microelectronics

    • Alternate blurb: Attend my upcoming virtual presentation on [TOPIC] beginning October 11th at the 54th International Symposium on Microelectronics.

    • Alternate blurb: 54th International Symposium on Microelectronics is being held in San Diego, California. Catch my presentation at the Conference which begins October 11, 2021.

  • Post to LinkedIn and other social media about the event. See below for a recommended post. Share within industry groups, in your newsfeed, or both! Customize language as necessary to connect with your audience:

    Join me in supporting the microelectronics packaging industry at the 54th International Symposium on Microelectronics. I will be presenting my [paper or poster] entitled [title] during the Conference which begins on October 11th. Registration is now available. Learn more at www.imaps.org/international_symposium_on_mic.php


Speaker Timeline

                      

Review the entire speaker timeline below. Contact Brian Schieman at bschieman@imaps.org with any questions. 

June 14, 2021: Speaker Acceptance/Rejection notifications begin

July 9, 2021: First Paper to Peer Review

September 15, 2021: Peer Review feedback to authors

October 1, 2021: Speaker biography and photo due 

October 1, 2021: Speaker presentation recording due (can be created using record features in powerpoint - TBD - details soon

October 8, 2021: Speaker registration due date

October 8, 2021: Deadline to submit your presentation slides and/or poster materials

October 11, 2021: Final/Corrected Papers

Morning of Your Session: Speaker breakfast (on-site at the Town & Country Resort

October 14, 2021: All speakers should submit any updates to their FINAL presentation slides to IMAPS staff. These files will be converted to secure PDFs and shared with all registered attendees. If you do NOT submit an updated file OR inform IMAPS staff of changes, etc., the slides that you left on the session laptops will be used and shared with the attendees be default.