Device Packaging Speaker Planning

Device Packaging 2022

SPEAKER PLANNING INFORMATION

Once you have been selected as a speaker for the DPC 2022 conference, the following information on this speaker planning page will be critical as you plan your paper, presentation, and get ready to join us in Arizona in March!  With your commitment to present your work at the Device Packaging Conference, you agree to the deliverables and timeline below and if you cannot meet these expectations you will contact IMAPS at info@imaps.org immediately.
We understand that this conference may be new to many of our speakers, so we understand that you may have many questions about the timeline, process, deliverables, and other responsibilities. Please visit this page often for continuing updates, as well as direct email communications from IMAPS staff. Please ensure that all @imaps.org email addresses are whitelisted in your email settings so that you receive timely communications from IMAPS.
THIS CONFERENCE IS BEING PLANNED TO BE IN-PERSON.

We are planning a safe and successful event to welcome you back in-person to IMAPS 2022 Device Packaging Conference, March 7-10 in Fountain Hills, AZ! For complete COVID Safety Protocols information, please click here.

Speakers that cannot attend to present in person will have virtual options for delivering their technical presentations at Device Packaging. Given the uncertainty around the pandemic, we are asking all technical session and poster session speakers to submit a pre-recorded presentation in addition to all deliverables for you in-person/live presentation(s). Details are below.

What to Expect

Keynotes and Panelists:
Keynotes and Panels will be broadcast as plenary sessions (with all conference attendees together). These speaking roles are INVITED ONLY and our conference committee will reach out to those that will be invited into these positions. Specific instructions will be communicated from IMAPS staff as well. If necessary, these presentations will be supported virtually and livestreams will be an option. Keynote presenters will have 45 minutes for their talks - 40 minutes for the presentation, followed by 5 minutes of questions. Panelists will not be required to provide slides, but rather participate in a moderated conversational session with questions from our moderator, as well as from the audience. 


Technical Presentations in Topical Sessions:
Regular technical presentations will be given in topically organized sessions. Technical presenters will have 30 minutes for their talks - 25 minutes for the presentation, followed by 5 minutes of questions. These speakers will be required to provide: abstracts, "extended abstracts" (2-4 page paper - no copyright exchange or peer review), presentation slides (to present and publish post conference), a short bio, and to register for the conference at the discounted speaker (or student) rate. In addition to the in-person deliverables outlined, all technical sessions speakers will be required to submit MP4 presentation recording videos (using powerpoint - details below). The videos will be uploaded to IMAPS for access through the event portal by attendees that cannot attend in person, and all others who are registered. The videos will be loaded into an IMAPS Virtual Library after the conference as well. 


Poster Presentations:
The poster session is planned to be an interactive presentation - held outside overlooking the dessert mountains, during a happy hour (all weather permitting). Posters will be available for viewing by attendees during this session only. Poster speakers will prepare their posters in a large poster format or by tacking up their slides on-by-one in sequence. Speakers will be asked to be near their poster for the full session, and this session will be more interactive with visitors (answering questions, speaking to content on the poster without scheduled start/stop times). These speakers will be required to provide: abstracts, "extended abstracts" (2-4 page paper - no copyright exchange or peer review), poster (or presentation slides to print and tack up on the poster boards), and to register for the conference at the discounted speaker (or student) rate. In addition to the in-person deliverables outlined, all poster session speakers will be required to submit MP4 presentation recording videos (using powerpoint - details below). Consider this as you are rehearsing prior to the conference - a dry run of sorts! This is a nice complement to your interactive/conversational poster experience that you will have onsite in Arizona. 

Your Responsibilities At A Glance

This is a quick-glance resource. To view the full speaker timeline, click here.

  1. Send your extended abstract to info@imaps.org by February 4, 2022. 
    Click here for details about the extended abstract.

  2. Keynote speakers, Panelists, and other Speakers -- attend speaker training and Q&A webinar on February 28, 2022 - VIDEO REPLAY

  3. Prepare and upload a MP4 video recording of your presentation (technical session & poster session speakers only) on/before February 25, 2022.
    Click here for details about these materials.

  4. REGISTER for the conference before March 1, 2022
    All speakers and poster presenters are required to register for the special, discounted "Speaker" rate for this conference or you could be removed from the program listing. Exceptions: Student speakers are permitted to select the "Student" registration. Speakers from corporate partner organizations may also be entitled to a further discounted rate.

  5. Prepare your biographical materials, including a photo and short biography, before March 1, 2022.
    Click here for details about these materials.

  6. Prepare your presentation slides and/or poster materials before March 4, 2022.
    Click here for details about the session presentation.
    Click here for details about the poster presentation.

  7. Market your participation to your network - any time after you receive your acceptance email notification (and up until the day before your presentation!).

  8. Click here for downloadable logo files and other promotional recommendations.

  9. Submit a PDF of your presentation slides (or confirm the powerpoint you left on session laptops can be used) before March 11, 2022.

  10. There is no conference template required. You are free to use the presentation template of your organization. IMAPS does appreciate adding the Device Packaging Conference logo, show dates, and/or IMAPS logo!

  11. There is no dress code, although business casual is most common - not casual. 

Technical Session Speaker Deliverables

Extended Abstracts/Manuscripts (Due February 4, 2022):

Your two- to six-page extended abstract with text (and tables/graphs as appropriate) is required by FEBRUARY 4, 2022. This provides our attendees with more details and data than your initial abstract but keeps the publishing requirements easier and more flexible for you since the file is not archived. No formal technical paper is required. There is no proceedings paper, no peer review, and no copyright exchange.

  • Download the Extended Abstract TEMPLATE (right click and SAVE AS to your computer)

  • The paper should present an unbiased description of a certain method or product, discussing both pros and cons. Both subtle and blatant advertisement of any products or services is in direct conflict with the spirit of the Conference. Examples of the former include repeated references to products or trade names and excessive use of corporate logos and trademarks in graphic illustrations. Photographs of commercial equipment are not permitted unless they add educational value. IMAPS Program Committees desire that all authors and presenters understand unambiguously that overly commercial papers are inappropriate and will not be tolerated; authors are asked to abide by these constraints when preparing their abstracts, papers, and presentations.

  • The language for the IMAPS events and its publications is English, unless otherwise noted.

  • Extended abstracts can be emailed directly to info@imaps.org.


Biographical Information:

A speaker bio and headshot photo will be available to attendees on the event website. Please prepare the following for submission to IMAPS at info@imaps.org on/before March 1, 2022. 

  • Speaker bio
    2-3 sentences about current position, background, and/or education

  • Headshot photo
    Recommended .jpeg file type

Poster Presentation Deliverables

The poster session is planned to be an interactive presentation in our Poster Session & Happy Hour which will be held outside overlooking the dessert mountains, weather permitting. 

See below for poster specifications:

  • Posters will be available for viewing by attendees during this session only.

  • Poster speakers will present on a one-sided poster board - roughly 4ft (tall) x 8ft (wide). 

  • Poster presenters will prepare their posters in a large poster format or by tacking up their slides print-outs one-by-one in sequence. Neither option can exceed the dimensions listed above.

  • Speakers will be asked to be near their poster for the full session, and will be more interactive with visitors (answering questions, speaker to content, without scheduled start/stop times).

  • Poster setup will be roughly 1-2 hours prior to the start of the Poster Session (that Wednesday during the Conference). Boards will be available on a first-come-first-served basis, so speakers can setup on whichever board they like that is available. 

  • These speakers will be required to provide: abstracts, "extended abstracts" (2-4 page paper - no copyright exchange or peer review), poster (or presentation slides to print and tack up on the poster boards), and to register for the conference at the discounted speaker (or student) rate.

  • Further details and instructions will be provided soon. 

  • Posters must be complete on/before March 7, 2022.



Speaker Presentation Recordings (MP4 Videos)


All technical session and poster session speakers are asked to create an upload presentation recordings this year as MP4 video files. The presentation videos will be made available through the conference portal and/or mobile app for anyone that is unable to participate in person due to the pandemic. These video files will be archived as well to an IMAPS Virtual Library at the conclusion of the conference. Consider this as you are rehearsing prior to the conference - a dry run of sorts!

See below for instructions and specifications:

  • Presentation Recording File type - .MP4

  • Powerpoint recordings or Zoom/webex recommended - export/save as to a MOV or MP4

  • POWERPOINT TIPS FOR CREATING YOUR VIDEO:

    • Once you have recorded the audio/voice presentation, you should save your file using SAVE AS

    • Playback the recording to be sure it worked well and you are satisfied 

    • You are now ready to EXPORT this presentation to a VIDEO format: FILE > EXPORT > CREATE A VIDEO

    • Select the FULL HD version (1080p) and option to "use recorded timings and narrations"

    • Click CREATE VIDEO and save the file name as you need to

    • This export to video could take 10-15+ minutes - be patient and let it finish. You'll see progress bar along the bottom

    • THIS VIDEO FILE IS WHAT SHOULD BE UPLOADED TO IMAPS STAFF (Dropbox link will be provided via email)

    • Recommended dimensions: 1920px by 1080px (1280px by 720px minimum)

    • You may use other software such as Zoom, Teams or whatever tool you prefer to create your MP4. PowerPoint is just a basic option that our speakers have found easy to use - just a recommendation. 

Promote Your Participation

This conference is successful when you promote your participation to your industry network! IMAPS is pleased to support speakers in any way possible when promoting your work. Here are some recommendations to actively and passively market your participation:

  • Click here to download the conference logo. Request alternate file types (PDF or PNG) from info@imaps.org. 

  • Add a blurb to your email signature from now through March 10, 2022.  Make sure to hyperlink text and images to https://www.imaps.org/device_packaging_conference.php. 

    • Signature blurb: Join me in supporting the 18th International Conference on Device Packaging

    • Alternate blurb: Attend my upcoming virtual presentation on [TOPIC] beginning March 7th at the 18th Device Packaging Conference.

    • Alternate blurb: Device Packaging 2022 is being held in Fountain Hills, Arizona. Catch my presentation at the Conference which begins March 7, 2022.

  • Post to LinkedIn and other social media about the event. See below for a recommended post. Share within industry groups, in your newsfeed, or both! Customize language as necessary to connect with your audience.

    • Join me in supporting the microelectronics packaging industry at the 18th International Conference on Device Packaging. I will be presenting my [paper or poster] entitled [title] during the Conference which begins on March 7th. Registration is now available. Learn more at www.devicepackaging.org. 



Speaker Timeline

Review the entire speaker timeline below. Contact Brian Schieman at bschieman@imaps.org with any questions. 

Extended to September 20, 2021: Deadline for submission of ~1000 word abstract and/or PDC proposals. A confirmation of abstract receipt is auto-emailed upon submission. Check spam and junk folders if you do not receive the email immediately upon submission. Please ensure that all @imaps.org email addresses are whitelisted with your email provider.

October 20, 2021: Speaker and PDC instructor notification of abstract acceptance.

November 1, 2021: Sessions and PDCs are finalized. Keynote speakers are to be confirmed.

February 4, 2022: Extended abstracts/manuscripts are due. This deadline is firm. No extensions. All speakers and poster presenters should submit.

February 23, 2022: Speaker training and Q&A live webinar with IMAPS staff. Please check your email for further details closer to February 21. 

March 1, 2022: Speakers must be registered by this deadline. Unregistered speakers are at risk of being removed from the program. HOTEL DEADLINE as well and all speakers are encouraged to register LONG BEFORE MARCH 1 as the hotel always sells out EARLY!

March 1, 2022: Speaker BIOs and photos are due. 

March 7, 2022: All speakers should have their FINAL presentation slides / posters ready to present. 

March 11, 2022: All speakers should submit any updates to their FINAL presentation slides to IMAPS staff. These files will be converted to secure PDFs and shared with all registered attendees. If you do NOT submit an updated file OR inform IMAPS staff of changes, etc., the slides that you left on the session laptops will be used and shared with the attendees be default.